Automate Business Expense Tracking to Easily Manage Reimbursements or Project Billing
Configurable Time and Expense Policies
Custom Rules for Timesheets*Ensure time entries meet your business policies with validation rules.
Business-specific expensesCreate and manage expense codes based on your client contracts.
Flat amount or ratesSet up expenses to be flat amounts or rate-based as per your business needs within our time and expense software.
Tax calculationDefine tax formulas to calculate tax amounts automatically.
Simplified Time and Business Expense Tracking
Accurate Time Tracking*Capture up-to-the-minute project time for error-free client billing.
Mobile Timesheet*Allow employees to track and submit their timesheets on the go with the mobile app .
Project expensesEasily submit business expense sheets from anywhere, anytime and associate them with projects and clients.
Expense typesTrack expense type, tax codes, currency, and more.
Digital receiptsUpload digital receipts for immediate processing and reduce lost information.
Estimates vs actualsGet real-time visibility into actual spend by tracking against estimates.
Track Project Time and Expenses In-the-now
Mobile time* and expense sheetsCapture time* and expense information and tag it to project and client anytime, anywhere, with or without connectivity, and sync data in seconds.
Real-time visibilityMobile app allows for real-time submission and tracking of expenses with receipt attachments for accurate project cost tracking.
Reduce delaysImprove time and expense accuracy while eliminating submission and approval delays.
Automate Timesheet Approvals*Set approver sequence and automate timesheet submissions based on predefined rules.
Configurable approval workflowsCreate approval workflows specific to expenses to match your business requirements.
Intelligent routingValidate time* and expense data in real-time and route them in real-time to the right approvers.
Keep stakeholders informedInclude supervisors, project managers, clients, and others in the approval chain.
Alerts and notificationsFlexible alerts and notifications ensure your business expense data is always accurate, on-time, and approved by the right people before costing and billing.
Automate Time and Expense Tracking & Approvals
Business Expense Allocations
Project & client expensesSet up project and client specific expenses like travel, meals, flight, hotel, and more.
Expense budgetsManage expense estimates by project and track actual expenses to easily compare them to the initial estimates.
Real-time expense attributionAttribute business expenses to projects and clients in real-time to inform your decisions and other processes.
Expense invoicingInclude expense amounts as part of your invoices and share with customers for invoicing.
Convenient interfacesSeamlessly integrate Replicon Expense with other systems within your business ecosystem.
Fits your ecosystemIntegrate Replicon’s Time* and Expense solution with your existing ecosystem to enable flow of project expense data for billing and costing.
Connectors to accounting/ERPEasily share data with invoicing, project management , accounting, ERP or other proprietary systems using our pre-built connectors and integration services.
Project Expense Tracker with Real-time Analytics
Instant visibilityGet real-time visibility into reimbursable and project expenses.
DashboardsLook at the big picture around business expenses using our dynamic dashboards.
Flexible reportingConfigure the time and expense reports to match your organization’s reporting needs.
Expense metricsStay on top of business metrics like expense estimates vs. actuals to manage policy compliance and make proactive business decisions with project expense reporting.
Businesses Trust Replicon
See Why Our Customers Prefer Replicon:
Time and Expense Software Reviews
Amanuel M.Engineering Director
Replicon makes it easy for our staff to record their project hours and expenses and it allows our managers to quickly capture this information for client billing purposes.
John K.Operations Manager
The software includes many intuitive features for finding and reporting the analysis we need for timesheets and expenses.
Timesheet and expense tracking are fundamental to our business needs. Replicon performs these tasks well.
Time and Expense Use case and Solution
Manage employee and project related expenses and accounting with confidence with complete visibility into all relevant metrics.Learn More
Collect accurate business expenses in real-time, anytime, anywhere with our web application and mobile devices.Learn More
Centralize business expense tracking and streamline approvals with full visibility into projects for your consulting business.Learn More
Frequently Asked Questions
What are expense codes and how are they applied?
Can I correct my expenses after I’ve submitted them?
Who can view and approve time and expenses?
Do I need to include tax when I enter my expenses?
Can I upload receipts?
How to keep track of business expense reimbursements?
Do I have to set the billable status for business expenses when setting up any project?
What can I do with the business expense data in Replicon?
How to stop employees from submitting expenses?
What is an expense tracking system?
Start Tracking Your Time and Expense with Replicon